PostGL Expense automation

From receipt to ledger — automatically

Capture. Approve.
Post to the GL.

PostGL is AP and expense automation that does not stop at the report — it posts to your general ledger. Employees submit receipts; AI extracts the details; approvals route by job and GL; approved spend lands in the accounting system finance already runs.

Interfaces with QuickBooks, FreshBooks, Microsoft Dynamics, Oracle, and more.

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  • Capture receipts
  • Approve expenses
  • Post to the ledger
50% less time on expense reports
Zero manual data entry required
100% audit trail coverage

Product

Everything you need to manage expenses — and post them

From capture to the general ledger, PostGL automates the full AP and expense workflow so finance can focus on the close, not data entry.

AI receipt extraction

Snap a photo, upload a PDF, or forward an email. AI reads vendor, amount, date, and every line item — no typing required.

Email AP inbox

Connect Outlook or Exchange. Invoices and receipts are classified, extracted, and queued for review with full thread history.

Smart approval routing

Route by job, vendor, GL account, or amount. Multi-level sign-off with rejection reasons and a complete decision history.

Mobile PWA

Capture receipts on the go from any device. Works offline and syncs when you are back online — no app store install required.

Expense allocation

Split expenses across jobs and GL accounts per line item. Overhead and project costs stay cleanly organized without spreadsheet gymnastics.

Compliance & audit

Automatic IRS meal documentation, role-based access, and a full audit trail with timestamps. Stay audit-ready at all times.

How it works

Three steps from receipt to record

Built for controllers who value accuracy, efficiency, and time.

  1. 1

    Submit

    Employees snap a photo, forward an email, or upload a PDF from any device.

  2. 2

    AI extracts

    AI reads the receipt and fills vendor, amount, date, line items, and more.

  3. 3

    Approve & post

    Routes to the right approvers — then posts approved spend to your GL.

Integrations

We don’t stop at “approved.” We stop when it’s in the GL.

PostGL interfaces with the accounting platforms finance teams already use — so approved spend posts to the ledger your auditors expect. The post is the product.

Sync references. Post with coding intact.

Connect your books, sync vendors and accounts, and push approved spend as bills and purchases with the job and GL coding you already signed off on. Source documents stay attached for audit.

  • Vendors, GL accounts, customers, and jobs
  • Bills and purchases with allocation intact
  • Full document trail from receipt to ledger

Looking for QuickBooks detail? PostGL for QuickBooks →

QuickBooks is a trademark of Intuit Inc. FreshBooks, Microsoft, Dynamics, and Oracle are trademarks of their respective owners. PostGL is not affiliated with these companies.

We don’t stop at “approved.” We stop when it’s in the GL.

From receipt to ledger. Automatically.

Why PostGL

Built for teams that outgrew basic expense apps

Traditional expense tools like Expensify optimize reports and cards. PostGL optimizes the path into the GL — coding, jobs, approvals, and posting into the accounting system finance already trusts.

Finish in the books

We don’t stop at “approved.” We stop when it’s in the GL — with job and account coding intact.

Accounting-system fit

One workflow across QuickBooks, FreshBooks, Microsoft Dynamics, Oracle, and more.

AP + expense together

Receipts, vendor bills, multi-level approvals, and allocations in one product.

Enterprise capable

From growing teams to multi-company finance

Isolated workspaces, full audit trails, multi-entity environments, and ERP-class destinations including Microsoft Dynamics and Oracle. Built for controllers who need scale without losing posting accuracy.

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Accuracy

We get the details right.

Trust

Your data is safe with us.

Efficiency

Automate the busy work.

Partnership

We grow with your team.